Updating Transportation/vehicle/Part-B details | Eway bill

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Updating Transportation/vehicle/Part-B details in Eway bill system

Frequently Asked question to Updating Transportation/vehicle/Part-B details Eway bill

GST E-way bill system in India

Question : Whether Part-B is must for e-way bill?

Answer : E-Way bill is complete only when Part-B is entered. Otherwise printout of EWB would be invalid for movement of goods. Filling up of Part-B of the e-way bill is a must for movement of the goods, except for within the same state movement between consignor place to transporter place, if distance is less than 50 Kms.

Question : Can I transport the goods with the e-way bill without vehicle details in it?

Answer : No. One needs to transport the goods with an e-way bill specifying the vehicle number, which is carrying the goods. However, where the goods are transported for a distance of less than fifty kilometers within the State from the place of business of consignor to the place oftransporter for further transportation, then the vehicle numberis not mandatory. Similar exception upto 50 KM has been given for movement of goods from place of business of transporter to place of business of consignee.

Question : Whether the e-way bill is required for movement of consignment for weighment to the weighbridge?

Answer : No e-Way bill is required for movement of goods upto a distance of 20 Km from the place of business of consignor to a weighbridge for weighment or from the weighbridge back to the place of business of consignor, within the same State, subject to the condition that the movement of goods is accompanied by a delivery challan issued in accordance with Rule 55.

Question : Who all can update the vehicle number for the e-way bill?

Answer : The Vehicle number can be updated by the generator of the e-way bill or the transporter assigned by the generator for that particular e-way bill.

Question : Can Part-B of e-way bill entered/updated by any other transporter?

Answer : The present transporter can fill or update PART-B of the EWB. The e-way bill can be assigned from one transporter to another transporter, for further movement of consignment. Under this circumstance, the latest transporter, assigned for that e-way bill, can update Part-B of EWB.

Question : If the vehicle, in which goods are being transported, having e-way bill is changed, then what is requiredto be done?

Answer : The e-way bill for transportation of goods should always have the vehicle number that is actually carrying the goods. There may be requirement to change the vehicle number after generating the e-way bill or after commencement of movement of goods, due to trans-shipment or due to breakdown of vehicle. In such cases, the transporter or generator of the e-way bill can update the newvehicle numberin Part B of the EWB.

Question : What is to be done(in an EWB) if the vehicle breaks down?

Answer : If the vehicle breaks down, when the goods are being carried withan EWB, then transporter can get the vehicle repairedand continue the journey in the same EWB. If he has to change the vehicle, then he has to enter the new vehicle details in that EWB, on the eway bill portal, using ‘Update vehicle number’ option in Part B and continue the journey in new vehicle, within the original validity period of e-way bill.

Question : How many times can Part-B or Vehicle number be updated for an e-way bill?

Answer : The user can update Part-B (Vehicle details) as many times as he wants for movement of goods to the destination. However, the updating should be done within the validity period.

Question : Can the e-way bill entry be assigned to another transporter by authorized transporter?

Answer : The authorized transporter can assign the e-way bill to any enrolled or registered transporter for further transportation of the goods. Subsequently, the new transporter can only update the Part-B of the EWB.

Question : In case of transportation of goods via rail/air/ship mode, when is user required to enter transport document details, as it is available only after submitting of goods to the concerned authority?

Answer : Where the goods are transported by railways or by air or vessel, the Part B of the e-way bill can beupdated either before or after the commencement of movement. But, where the goods are transported by railways, the railways shall not deliver the goods, unless the e-way bill as required under these rules is produced to them, at the time of delivery.

Question : If the goods having e-way bill has to pass through trans-shipment and through different vehicles, how it has to be handled?

Answer : Some of the consignments are transported by the transporter through transshipment using different vehicles before it is delivered to the recipient at the place of destination. Hence for each movement from one place to another, the transporter needs to update the vehicle number in which he is transporting that consignment in part B of the E Way Bill.

Question : Can I use different modes of transportation to carry the goods having ane-way bill? If so, how to update the details?

Answer : Yes. One can transport goods through different modes of transportation – Road, Rail, Air, Ship. However, PART-B of e-way bill have to be updated with the latest modeof transportation or conveyance number using ‘Update vehicle number/mode of transport ’ option in the Portal. That is, at any point of time, the details of conveyance specified in the e-way bill on the portal, should match with the details of conveyance through which goods are actually being transported.

Question : How to enter multiple modes of transportation, i.e., road, rail, ship, air for the same e-way bill?

Answer : One e-way bill can go through multiple modes of transportation before reaching destination. As per the mode of transportation, the EWB can be updated with new mode of transportation by using ‘Update Vehicle Number’.

Let us assume the goods are moving from Cochin to Chandigarh through road, ship, air and road again. First, the taxpayer generates the EWB by entering first stage of movement (by road) from his place to ship yard and enters the vehicle number. Next, he will submit the goods to ship yard and update the mode of transportation as Ship and transport document number on the e-way bill system. Next, after reaching Mumbai, the taxpayer or concerned transporter updates movement as road from ship yard to airport with vehicle number. Next the taxpayer or transporter updates, using ‘update vehicle number’ option, the Airway Bill number. Again after reaching Delhi, he updates movement through road with vehicle number. This way, the e-way bill will be updated with multiple mode of transportation.

Question : How does transporter come to know that particular e-way bill is assigned to him?

Answer : The transporter comes to know that EWBs are assigned to him by the taxpayers for transportation, in one of the following ways:• After login at EWB portal, the transporter can go to reports section and select ‘EWB assigned to me for trans’ and see the list. He can also see these details in his dashboard, after login to EWB portal.

• The transporter can go to ‘Update Vehicle No’ and select ‘Generator GSTIN’ option and enter taxpayer GSTIN of taxpayer, who has assigned the EWB to him.

Question : How to handle the goods which move through multiple trans-shipment places?

Answer : Some of the consignments move from one place to another place till they reach their destinations. Under this circumstance, each time the consignment moves from one place to another, the transporter needs to enter the vehicle details using ‘Update Vehicle Number’ option in part B of the EWB, when he starts moving the goods from that place. The transporter can also generate ‘Consolidated EWB’ with the EWB of that consignment with other EWBs and move the consignment to next place. This has to be done till the consignment reaches destination. But it should be within the validity period of a particular EWB.

Question : How does the transporter handle multiple e-way bills which pass through transshipment from one place to another in different vehicles, to reach the destinations?

Answer : Some of the transporters move the consignments from one place to another place before the goods reach the destination,as per the movement of vehicles. Sometimes the consignments is moved to 8-10 branches of the transporter, before they reach theirdestination. The consignments reach the particular branch of transporter from different places in different vehicles. These consignments are sorted out, to be transported to different places in different Vehicles. Now, the concerned branch user instead of updating the vehicle for each one of the EWBs, can generate ‘Consolidated EWB’ for multiple EWBs which are going in one vehicle towards next branch/destination.

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