Modes of E-way bill generation | FAQs

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Modes of E-way bill generation

Question : What are the modes of e-way bill generation, the taxpayer can use?

GST E-way bill system in India

Answer : The e-way bill can be generated by the registered person in any of the following methods;-

  • Using Web based system
  • Using SMS based facility
  • Using Android App
  • Bulk generation facility
  • Using Site-to-Site integration
  • Using GSP ( Goods and Services Tax Suvidha Provider)

Question : How can the taxpayer use the SMS facility to generate the e-way bill?

Answer : The taxpayer has to register the mobile numbers through which he intends to generate the e-way bill on the e-way bill system. Please see the user manual for SMS based e-way bill generation available on the portal for further details.

Question : How can the taxpayer use the Android App to generate the e-way bill?

Answer : The taxpayer has to register the IMEI (International Mobile Equipment Identity) number of the mobile phones through which he intends to generate the e-way bill on the e-way bill system. Please see the user manual for Mobile App based e-way bill generation available on the portal for further details.

Question : How to download mobile app?

Answer : The mobile app is available only for the taxpayers and enrolled transporters. It is not available in Play Store. The main user has to login and select the ‘for mobile app’ under registration menu. The system asks to select the user/sub-user and enter the IMEI number of the user. Once it is entered, the concerned user gets the link in his registered mobile to download the app through SMS. Now, the user has to download the app by clicking that link and enable it to get installed on the mobile.

Question : What is bulk generation facility and who can use it?

Answer : Through this facility, user can upload multiple invoices and generate multiple e-Way bill at one go. This facility can be used by the taxpayers or transporters who have automated their invoice generation system. In one go, they can prepare bulk requests for e-way bills in a file from their automated system, and upload it on the common portal and generate e-way bill in one go. This avoids duplicate data entry into e-way bill system and avoids data entry mistakes also. Any taxpayer or transporter can use the bulk generation facility.

Question : How to use the bulk generation facility?

Answer : To use the bulk generation facility, one has to prepare the e-way bill requests through JSON file. This can be done in two ways – registered taxpayer or transporter can prepare the JSON file directly from his automated system. If he is unable do so, he can use excel based bulk generation tool available on the portal. The invoice and other details need to entered as per the format and JSON file can be generated. This JSON file need to be uploaded in the portal for generation of multiple e-Way bills. For more details, please refer to the ‘user manual of the bulk generation’ and ‘bulk generation tools’ under tool section at EWB portal and follow the instructions.

Question : Bulk generation facility can be used for what activities on e-way bill portal?

Answer :

One can use bulk generation facility for :

  • Generation of e-way bills,
  • Updation of Part-B of e-way bills
  • Generation of Consolidated e-way bills

Pl refer to the user manual of the bulk generation tools on the portal

Question : What are the benefits of the bulk generation facility?

Answer : Benefits of the bulk generation facility are as follows:

  • Generation of multiple e-way bills in one go.
  • It avoids duplicate keying in of the invoices to generate e-way bills.
  • It avoids the data entry mistakes while keying in for generation of e-way bills.

Question : How can the registered person integrate his/her system with e-way bill system to generate the e-way bills from his/her system?

Answer : The integration between e-way bill system and registered persons’ system can be done through APIs. For availing this facility, the registered person should register the server details of his/her systems (through which he wants to generate the e-way bill using the APIs of e-way bill system) with e-way bill system. For further details, please go through the user manual.

Question : What is API Interface?

Answer : API interface is a site-to-site integration of two systems. Using this, the taxpayer can link his IT system with EWB system to generate EWB directly from his IT solution without keying in the details for EWB form in the Portal. This reduces duplicate data entry and eliminates the data entry mistakes.

Question : What are the benefits of API Interface?

Answer : Presently registered person generates invoices from his IT system and logs into EWB system and enters e-way bill details and generate e-way bills. Here, the taxpayer has to make double entries – once for Invoice generation in his system and second time for e-way bill generation. He can integrate his system with EWB system through API. The EWB details are sent from taxpayer system to e-Way bill system through APIs and generation of e-way bill happens at e-Way bill system instantaneously. The eWay bill data is send back to the taxpayer system by the e-Way bill system so that EWB data can be stored in the taxpayers system itself. This will lead saving of manpower and cost of operator for this purpose. Secondly API interface will eliminate data entry mistakes/errors being made by operator. It also saves time. Thirdly e-way bill number can be stored by the taxpayer system in his database with the corresponding invoice. Even in the invoice itself, EWB number can be printed so that printout of EWB need not be taken out and carried out along with the vehicle, separately.

Question : What are the pre-requisite for using API interface?

Answer :

API interface is a site-to-site integration of website of taxpayer with the EWB system. API interface can be used by large taxpayers, who need to generate more than 1000 invoices / e-way bills per day. However, the taxpayer should meet the following criteria to use the API interface:

  • His invoicing system should be automated with IT solutions.
  • He should be ready to change his IT system to integrate with EWB system as per API guidelines.
  • He should be generating at least 1000 invoices/e-way bills per day.
  • His system should have SSL based domain name.
  • His system should have Static IP Address.
  • He should have pre-production system to test the API interface.

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